INDIA SUDAR

EDUCATIONAL AND CHARITABLE TRUST

Registered No: 454/2004 web: www.indiasudar.org  mail: admin@indiasudar.org

MINUTES OF MEETING

Meeting Code

38/2013_14

Meeting Type

India Sudar Tamil Nadu Chief Meeting

Place

India Sudar Educational and Charitable Trust, D-Lakshmi Sree Apartments, No.2 Old No: 43, Chinmaya Nagar Stage II Ext, Chennai-600 092, India.

Date & Time

05-May-2013, 10.00 AM to 12.30 PM IST

PARTICIPANTS:

#

M-Code

Member Name

1

1

Udhaya Kumar.V

2

4

Sargunan.T

3

6

Suresh R

4

7

Prem Kumar.O.M

5

91

Athi.S

6

313

Balamanikandan.K

7

852

Mohanraj.K

AGENDA with MEETING MINUTES
  1. 2013-14 Yearly plan for Project, Cost
  2. Existing Onsite - Continue Monitoring & Improvement activity
  3. Plan activity to bring new Volunteer and Donation – Continues Activity

ACTION ITEMS:

#

Discussion/Observation/Action Point

Action By

Plan Date

1

Tamil Nadu Chief needs to prepare 2013-14 Yearly Project Plan with project name, cost requirement, target student count, target onsite, fund availability(Internal funding or fund raising required)  

TN Chief

31-May-13

2

Every 3rd Week of Saturday, TN Team members will participate/Initiate project activity as a minimum commitment.  Intention to keep team members to interact with new volunteers.

TN Chief

Continue

3

Bring more Volunteers (Continue Process)

1. More activity and post the reports in group/FB will bring more volunteers automatically.

2. Present India Sudar activity to 5 colleges in year 2013 – On/Before Oct’2013

3. Present India Sudar to Corporate/Company

4. FB – Sharing and comment India Sudar activity on FB to increase members in FB page

Sargun

Athi

Bala

Mohan

Udhaya

 

4

Fund raising through ECS. Subscription atlest 200 ECS from members/non-members. Following people will start this initiative

1. Balamani

2. Athi

3. Sargun

4. Prem

5. Mohan

6. Suresh

7. Karthick

8. Muthukavin

9. Vasanth & Karthik

10. Sathish Tirupur

11. Ravdi Senthil

12. Senthil MMDA

13. Sangeetha

14. Ram

15. Ragu

16. Anand

17. Theja

TN Team

31-Jul-13

5

Setup more donation box

Athi

Balamani

 

6

Send Donation Thanks Letter through postal for donor.

  1. Prepare Thanks letter – Balamani
  2. Post monthly Thanks letter to donors – Ram

Balamani

 

7

Monthly account sheet preparation back-up needs to be created. Karthik will be created as back-up.

Suresh.R

Karthik

 

8

Every month (27th), Post email to India Sudar group with fund status (Number of ongoing project, fund expected, fund available in IS account)

Balamani

Continues

9

TN Chief will call the TN members through phone to understand there expectation, how they can participate in IS activity, etc

Mohan

Sargun

Bala, Athi

Continues

10

10th Year completion for Trust will be celebrated

Trust

 

DISTRIBUTION LIST: Distributed in India Sudar Chief Group

PREPARED BY: Udhaya Kumar.V