Minutes of Meeting

 

Meeting Code

04/2004_05

Meeting Type

Board Of Trust

Date & Time

14 November 2004 & 6.00 PM to 8.30 PM

Place

INDIA SUDAR EDUCATIONAL AND CHARITABLE TRUST,

D-Lakshmi Sree Apartments, NO.3 Old No: 43,

Chinmaya Nagar Stage II Ext, Chennai-600 092.

Agenda

1.      Review the process for project execution.

2.      Current and Next financial year project execution plan

3.      Tax exemption certificate receipt preparation plan.

Participants

1.      Karuppuswamy.T

2.      Sargunan.T

3.      Suresh.R

4.      Udhaya Kumar.V

Discussed/Resolved

1

Decided to execute Project 3 as a next immediate project. We have prepared the execution plan for this work.

Mr.Sargunan.T

working as Work Coordinator role for this work

2

Decided to increase the strength of India Sudar in the following ways

        Circulating the India Sudar Invitations

        Update the India Sudar Website Link information in bank sites

        Member can update their personal website with India Sudar links.

        Circulate the India Sudar advertisement poster to existing members.

3

Defined Project Process: we have introduced Work Coordinator designation to work. Every project is planned and executed by Work Coordinator. After initiation of the project work, Work Coordinator is appointed based on the member request, member interest.

4

Decided to undertake atleast four works in current financial year (within march 2005).

5

Discussion on Year 2005-06 Project execution draft plan preparation

6

Designing receipt with tax exemption details.

7

Discussed the India Sudar member Roles/Responsibility/Terms and Conditions

8

To identify the Trust Account Auditor and Legal Consultant

9

Resolve the No Name (Donor name not identified) issue in donation. Hear after we can use Anonymous instead of No Name

10

Decided to maintain the hard copy of Minutes of Meeting with participant signature

11

Planning to add the Yoga and Meditation under India Sudar projects.

12

Send the financial status of organization to members in every 15 days.